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Microsoft Excel XP

Computer Training Course - Foundation Level

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1. INTRODUCTION TO MICROSOFT EXCEL XP

WHAT IS EXCEL?

• Microsoft Excel XP
• Using Excel as a Spreadsheet
• Using Excel as a Database
• Analyzing Data
• Microsoft Web Site

EXCEL FILE TYPES

• Spreadsheet files
• Online Publishing files
• XML files
• Template files

EXCEL ENVIRONMENT

• Working with the Excel window
• Using the Formula Bar
• Using the Task Pane
• Using the New Workbook Pane
• Using the Clipboard Pane
• Using the Basic Search Pane
• Using the Insert Clip Art Pane
• Searcing for a Clip Art:
• Customizing the search
• Searching using the Clip Organizer
• Using the Status Bar
• Exiting Excel XP

TOOLBARS

• Using Toolbars
• Showing a Toolbar
• Hiding a Toolbar
• Moving a Toolbar
• Using the Standard Toolbar
• Using the Formatting Toolbar

OFFICE ASSISTANT

• Microsoft Office Assistant
• Using Tips of the Day
• Displaying the Office Assistant
• Displaying Tips
• Hiding the Office Assistant
• Customizing the Office Assistant

2. WORKBOOKS AND WORKSHEETS

CREATING AND OPENING WORKBOOKS

• Creating a new Workbook
• Creating a new Workbook using a template
• Opening an existing Workbook

WORKING WITH WORKBOOKS

• Understanding Workbooks and Worksheets
• Minimizing a Workbook
• Saving Workbooks
• Saving a backup copy
• Saving Summary Information
• Closing Workbooks

WORKING WITH WORKSHEETS

• Zooming the Worksheet View
• Renaming Worksheets
• Changing the Sheet Tab color
• Inserting Worksheets
• Reordering Worksheets
• Deleting Worksheets
• Customizing Worksheet Views

WORKING WITH CELLS

• Understanding Cells and Ranges
• What is the Active Cell?

NAVIGATING WITHIN A WORKSHEET

• Navigating to a specific Cell
• Moving around the Worksheet
• Moving within a selection

NAVIGATING THE WORKBOOK

• Navigating between Worksheets using the mouse
• Moving between Worksheets using the keyboard
• Moving from one Workbook to another

3. SPREADSHEET DATA

ENTERING DATA

• Entering text
• Entering numbers as numeric values
• Entering numbers as text
• Entering dates
• Entering current date
• Entering current time
• Customizing the movement of the Active Cell
• Entering data into a range of cells
• Filling a range of cells with the same data

USING TIME SAVING FEATURES

• Using Auto Complete
• Using a Pick List
• Using AutoCorrect
• Viewing items that will be corrected
• Adding items to AutoCorrect
• Deleting an AutoCorrect item
• Using Smart Tags
• Turning Smart Tags on

CHECKING THE SPELLING

• Checking spelling in a Worksheet
• Correcting spelling errors

4. FORMATTING AND CUSTOMIZING DATA

SELECTING ITEMS IN EXCEL

• Selecting a Cell
• Selecting a Row
• Selecting a Column
• Selecting a Range
• Selecting a non-contiguous Range
• Selecting an entire Worksheet
• Selecting several Worksheets
• Selecting all Worksheets

FORMATTING TEXT

• Changing the Font
• Changing the Font size
• Changing the Font style
• Changing the Underline
• Changing the Font effects
• Resetting Font formatting
• Changing the default Font characteristics of the current Workbook
• Changing the default Font in new Workbooks

FORMATTING NUMBERS

• Formatting numbers using the Formatting Toolbar
• Applying the Currency Format
• Applying the Percent Format
• Applying the Number Format
• Applying custom formatting
• Setting a fixed decimal places for numeric values

MANIPULATING DATA

• Aligning data horizontally within a cell
• Aligning data vertically within a cell
• Centering headings over multiple columns
• Wrap multiple lines of data in a cell
• Indenting data within a cell
• Changing the text orientation

FORMATTING COLUMNS AND ROWS

• Changing the Column width numerically
• Changing the Column width visually
• Changing Column width to fit data
• Setting the default Column widths
• Changing the Row height numerically
• Changing the Row height visually
• Changing the Row height to fit data

FORMATTING WITH COLORS AND PATTERNS

• Changing the color of your text
• Applying fill color to cells
• Removing fill color from cells
• Applying pattern to cells
• Removing pattern from cells

ADDING AND EDITING BORDERS

• Selecting a Border style
• Applying Borders
• Removing Borders
• Changing the style and color of Borders

USING AUTOFORMAT

5. EDITING SPREADSHEETS

CUTTING, COPYING, AND PASTING

• Cutting data
• Copying data
• Pasting data
• Inserting copied Cells
• Copying multiple items to the Office Clipboard
• Pasting items from the Office Clipboard
• Deleting items from the Office Clipboard
• Copying data by dragging and dropping
• Copying data over several cells
• Copying an object to another Worksheet location

INSERTING AND DELETING

• Inserting Rows
• Inserting Columns
• Inserting Cells
• Deleting Rows or Columns
• Deleting the contents of a Cell or Range
• Deleting data without deleting the cell formatting
• Removing cell formatting without deleting the data
• Deleting Cells
• Deleting Objects

USING FIND AND REPLACE

• Searching for text or numbers
• Replacing text or numbers

USING UNDO AND REDO

• Undoing the last action
• Undoing multiple actions
• Redoing the last Undo
• Redoing multiple Undos

6. FORMULAS AND FUNCTIONS

ENTERING FORMULAS

• Understanding a Formula
• Using the Formula toolbar
• Entering a Formula
• Entering a Cell or Range reference
• Using relative and absolute Cell references
• Editing Formulas

ENTERING FUNCTIONS

• Understanding a Function
• Entering Functions
• Using the AutoSum Functions
• Using the SUM Function
• Using the AVERAGE Function
• Using the COUNT Function
• Using the MAX Function
• Using the MIN Function

USING NAMED CELLS AND RANGES IN FORMULAS

• Choosing names for Cells and Ranges
• Naming Cells or Ranges
• Navigating Workbooks using Cell or Range names
• Creating named Ranges based on Cell values
• Deleting named Cells or Ranges
• Using named Cells and Ranges in Formulas

7. PRINTING

USING PAGE SETUP

• Changing page orientation
• Setting the scale of the page
• Setting paper size
• Setting print quality
• Beginning page numbering with a different number

MARGINS

• Changing the Margins
• Changing the Header and Footer Margins
• Changing the Margins in Print Preview
• Centering the data on a page

HEADERS AND FOOTERS

• Using standard Headers and Footers
• Creating custom Headers or Footers

PRINTING A SPREADSHEET

• Setting the print area using Print Area
• Setting the print area using Page Setup
• Printing Row or Column titles on every page
• Selecting elements to print
• Previewing a Worksheet
• Setting the order pages are printed
• Printing a Workbook